VACANCY | BRITISH SOCIETY OF CRIMINOLOGY

The British Society of Criminology is the learned society for the expanding discipline of criminology with membership among UK and overseas academics, practitioners and students.  It is governed by its Executive Committee including its Officers (President, Vice President, Treasurer, Company and Executive Secretaries), the chairs of the Prizes, Public Relations, Publications, Conference, Professional Affairs & Ethics, Regional Groups and Specialist Networks committees and those of the 14 Specialist Networks.   It has two part-time members of staff, both of whom work remotely.  We are now recruiting for a Membership and Communications Co-ordinator.

JOB DESCRIPTION

Job title:                  Membership and Communications Coordinator (0.5 part time)

Salary                        £15,703 relating to Pt 39 on the University of Cambridge single pay spine £31,406 fte

17.5 hours a week with some flexibility as to timing

Plus 3% employer pension contribution after 3 months probationary period

Contract                     12 months initial contract with a subsequent permanent contract available subject to satisfactory appraisal

Start date                   ASAP after 18th October 2021

Reports to:              The Executive Director of the BSC

 

Purpose of job

  1. Be responsible for the management and administration of the Society’s membership including communication, payments and maintenance of the membership database
  2. To give regular updates to the EC about the numbers of members broken down into categories, new members, and the numbers ceasing membership
  3. Liaise with publishers re mailing lists
  4. To update the website and other electronic communications notably a fortnightly ebulletin, thriving Twitter account and blog
  5. To answer enquiries from the website contact page, mail and phone and deal with members’ concerns
  6. Work with the Executive Director to ensure that the EC receives appropriate advice and information on all relevant matters to enable it to fulfil its governance and responsibilities
  7. To assist Executive Committee members with their committee tasks as needed and previously agreed
  8. To assist and support the Executive Director in her duties and projects

 Principal duties

Membership:

  • Application processing
  • New payment processing with CAF
  • Sage and OUP databases and liaison
  • Membership renewals/withdrawals
  • Membership database maintenance and updating
  • Membership reports
  • Regional groups liaison – preparing regional lists in a timely manner
  • Group membership scheme administration
  • Liaison with Annual Conference team regarding membership discounts

Website and communication:

  • E-bulletin – collating information and distributing
  • Job vacancies – invoicing and preparation
  • Mail list maintenance
  • Maintain media directories
  • Liaison with website host
  • Events listing
  • Journals listing
  • Maintenance of Twitter account and Society blog page
  • Oversight of Network and other BSC-linked group webpages

Finance:

  • Checking and paying expenses claims (mainly online)
  • Paying other bills (mainly online)
  • Payment preparation (writing of cheques for membership refunds and service invoices).
  • Banking – liaison and paying in cheques
  • Invoicing – preparing invoices for members and services
  • Accounts administration

General administration:

  • Take minutes at EC meetings and the Annual General Meeting where necessary in the absence of the Executive Secretary
  • Attendance at the annual conference and EC meetings
  • Mail outs as necessary
  • Stationery ordering as necessary
  • Other administration/communication tasks in line with the purpose of the role

PERSON SPECIFICATION

Applications will be assessed against the following criteria

Knowledge and experience

Extensive administrative skills including the use of standard software packages, maintaining databases and the safe storage of personal data under GDPR

Up-to-date IT skills (website design/management desirable, experience of Twitter and WordPress and MailChimp or equivalent)

Desirable – Criminology degree/knowledge of current issues in crime and criminology relevant to academics, policy makers, and practitioners

Some experience of responding to customer/client enquiries

Numeracy skills

Personal abilities 

Effective communicator who can represent the BSC to other parties

Ability to work as an effective team member.

Ability to plan and prioritise own defined work activities

A positive, inclusive and collegial approach

Good facilitation skills – flexible ‘can do’ attitude

Strong attention to detail and quality

Commitment to the goals of the BSC

Analytical – identifies gaps and concerns and can translate analysis into practical action plans for the EC to consider

A willingness to learn and undertake training

Please apply with a CV and cover letter detailing how you can evidence your skills and experience against these criteria to Dr Charlotte Harris at charlotte.harris@britsoccrim.org by Monday October 4th at 9am.   Please also indicate when you will be available to take up this role.  Interviews will take place w/b 11th October.  If you have not heard by then, please assume you have not been successful this time.  If you would like to discuss the requirements of the role or if you have been invited to interview and need adjustments to be made, please contact Charlotte in the first instance.

The BSC is committed to building a diverse, equitable and inclusive community and aims to be transparent in its appointment procedures.  Applications will be paper sifted against the criteria and a shortlist will be invited to a remote interview on Zoom.  The appointment panel will consist of BSC trustees Prof Allan Brimicombe, Dr Jo Smith and Dr Rachel Vipond and Executive Director Dr Charlotte Harris.